Organizing Requests Before the Meeting
Managing requests from condominium owners or council members before an official meeting can be complex, especially when communications come from different channels. EntryFilter, thanks to the Virtual Secretary feature, simplifies this process.
Using the Virtual Secretary
Each client has a dedicated email address for the Virtual Secretary. When a condominium owner sends delegations, photos of structural issues, or requests via email or WhatsApp, you can forward these messages to the reception email address. The system will automatically collect all the material in the dashboard.
- Forward photos or documents via email to the virtual secretary.
- The system will extract the attachments and sort them based on existing practices.
- If it cannot identify them, the material will end up in the Sorting Center, where you can manually associate it.
Benefits of Using EntryFilter
This approach avoids forgetfulness during the assembly, ensuring that every point is recorded and addressed. Additionally, the system guarantees that nothing is lost, as all forwarded material is always available in the dashboard.
Example of a Practical Case:
Imagine you are the administrator of a condominium. A condominium owner sends you an email with a photo of a structural problem and another message on WhatsApp regarding a point to discuss. You forward both messages to your virtual secretary address. In a few moments, all the information is organized and ready for the meeting, without the risk of forgetting important topics.